Tracking my Stash

For a long time, I used an app to keep track of my needles, my yarn, and works in progress. But twice now, the apps I’ve used – and paid for – stopped being supported. Any time I tried to add a new yarn or needle, the apps would crash. I needed an alternative and preferred a digital solution that I could access anytime, anywhere.

Many knitters and crocheters use Ravelry – I too have an account – but I found their desktop interface too convoluted and their app even more so. I searched for other knitting apps in the App Store but mostly found online counters and not the comprehensive digital tool I was looking for. Then, it hit me. I’ve been using Evernote for some time now. I use it to track information that I need to have handy but may not need every day, such as my mom’s prescription list. I use it to jot down blog ideas, which is what it was intended for – to take quick notes, write drafts, capture thoughts. If I see or read something that interests me that I want to explore further, I can take a screen capture, upload a photo, or copy a link into a note and add my own commentary. I can then go back through my notes and decide which ideas I want to pursue. So, it occurred to me that I could use Evernote to track my yarn stash and needle inventory. It has all the basic fields I need and much more functionality than any knitting app. There is the added benefit that Evernote is available in a desktop version for when I want a large screen and has phone and iPad apps. Even better, all my notes are automatically synchronized across all platforms.

In Evernote, you can take and track notes on anything. You can create notebooks to keep all your related notes together if you like. I created a “stack” for notes having to do with my blog. I have eight notebooks in my stack. This organization works for me, but you don’t have to make notebooks or stacks if you don’t want to.

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In my Yarn Stash notebook, I uploaded a photo of every gorgeous yarn in my possession.

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I entered basic data about each yarn – name, brand, weight, fiber type, yardage, color, and where it was purchased. This is all the same information I entered into the Vogue Knitting app which I lost when the app kept crashing. It did require a one-time manual effort to type up all my notes, but now that they’re entered, I can copy or export my data anytime. I couldn’t do that with the app. Here’s what a full-page note looks like.

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You can also add tags that allow you to filter your notes. You define the tags that make the most sense for your notes. For example, I used a filter to find all the self-striping yarn in my stash. Apparently, I have six kinds of self-striping yarn.

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You can run a regular “Search” for any words in your notes without having to create a tag. A search for “Bulky” found 15 notes.

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I didn’t stop there. I entered notes on my Fiber Stash as well. Now I can search for specific fibers, like merino, yak and alpaca, or search by color.

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I also created a Fabric Stash …

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… and started a listing of all the Yarn Shops I’ve visited.

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And, since I did not want to risk losing all my information on needle sizes and kinds (dpn, circular, straight), I entered them into an Excel spreadsheet and uploaded it into a note. Now, if I don’t have the size needles I need and purchase a new set, I simply update the Excel spreadsheet and all my information is automatically synchronized on my Evernote apps and on the desktop version.

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Now I have all the information I need about my needles, yarn, fibers and fabrics. Evernote is a free app which gives you 60MB of data per month. I have Evernote Premium ($69.99/year) because I thought I would need more space when I started my MBA program. You may not need the extra space.

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12 thoughts on “Tracking my Stash

  1. Great to know there are some other options out there that can be customised to work for what we need. I use Ravelry still, but it tend to have my iPad with me so, the online version works fine at the moment, but I hadn’t thought about all the other options that Ravelry may not cover.

  2. And I thought I was organized! Wow, I wish I had the time for all that. I just use Ravelry and it works ok for me. Trying to reduce my stash with knitting projects at the moment.

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